Finding the correct tools may have a significant impact on the operations of facilities managers. Facility maintenance may be a daunting task for managers who must ensure that their physical assets and corporate infrastructure are in the finest possible shape.
As a facilities manager, you’ve got a lot on your plate. In light of the difficulties faced by civility management businesses in juggling so many responsibilities, these are the five important tools they should be using:
Management Software for Facility
A Facility Management Software (FMS) should be the first piece of equipment every facility manager has in their toolbox. FM software is designed to assist organizations facility managers with Maintenance, Repair, and Facility Operations. FM software also plays an important role in tracking the lifespan of their physical assets.
To do this, you must be able to:
- Locate all of their facility’s assets
- Keep track of scheduled maintenance.
- Keep the manuals for all of your equipment in a safe location.
- Be sure to keep thorough breakdown records.
- Monitor the deterioration of asset values in terms of money
- Ensure that all equipment is properly documented.
Management Systems for Maintenance
The ability to constantly maintain the company’s infrastructure is just as critical for the facilities manager as keeping track of all assets on site. A Maintenance Management System (MMS) may assist facilities management businesses keep track of everything from prioritizing and allocating work orders to reacting to infrastructure requests.
It is possible to set up routines for facility maintenance, generate work assignments, notify customers or staff, and track which activities are being accomplished each day using these software tools.
A System for Keeping Track of Inventory
In addition to tracking work orders and assets, business decision makers must also keep detailed records of their clients’ needs. Many companies have to maintain track of a large number of components and equipment. Attempting to accomplish this manually is prone to errors, with stock levels that don’t meet expectations being the most typical.
As a result, an inventory management system is one of the most useful instruments to use in facility maintenance. Using barcodes, facility managers can maintain inventories, locate products, and assess how often they are utilized.
System for the Reporting of Incidents
A key responsibility of the facilities manager is to make sure the property runs as smoothly, efficiently, and sustainably as possible. With the aid of an Incident Reporting System, the facility manager will be given fast information about unanticipated difficulties relating to workplace lighting, air conditioning and emergency systems as well as the security cameras.
Identifying and replacing the resources that are generating the most problems will allow them to improve the property’s efficiency.
A system for mapping out the layout
A Layout Mapping System is a must-have tool for any facility management. In order to keep an eye on every area of the workplace, managers may use these systems to pinpoint the location of every piece of equipment and workstation.
With these systems, facility managers get a complete picture of their workplaces. They can see where each workstation is, how many people are on the floor at any one time, and even how far away a common space like the restroom is from each workstation.