Home Tech Master the Art of the PDF with These 7 Tips & Tricks

Master the Art of the PDF with These 7 Tips & Tricks

by Adam Smith
Art of the PDF

Intro 

Making edits to a PDF file has become a normal part of life for everyone from students to professionals who work with the document format regularly. The easiest way to edit PDFs is with a dedicated PDF editing tool that simplifies the process, while also giving users several other tools and features to work with. It may take a little practice to master these tricks and shortcuts, but once they have been learned they will become second nature. These are a few PDF tricks that can help make working with PDFs much easier. 

Converting a Document Into a PDF 

Converting a document into a PDF is a common feature of the format that lets users easily transform any other file type into a PDF. Depending on the PDF editor being used, users can choose from several file formats like Docx, PPT, Excel, or even JPG files and convert them in one click into a PDF. 

They can also drag and drop the file into a browser window to start the process automatically. Aside from specific file types, users can also convert images, scans, and screenshots into a PDF so they can then be added to a larger PDF file or shared more easily across different platforms. 

Information Gathering 

A PDF can be created to suit a specific purpose like an application form, a survey or questionnaire, or any other fillable form that users need to input information. Creating a fillable form takes some time and it can be challenging for first-time users, but many premium PDF editing programs like Adobe Acrobat allow users to create these forms from scratch. 

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Other programs like Lumin PDF give users access to a database full of pre-made PDF templates that they can then edit and modify to suit their specific needs. The reasons for creating a fillable form can range from a simple office survey to filing a tax return or applying for a job.  

Leave Notes and Comments 

Collaborating with other users on a PDF file is made easier with the ability to leave comments, annotations, and other edits to an open document. Users can send their unfinished or first drafts to several collaborators so they can read the text and leave comments wherever necessary for the author to see. Collaborators can also highlight, underline, or strike-through specific passages if necessary. 

 Combining, Extracting, and Organizing PDF Files 

Separate PDF files can be merged into one document, while specific pages of a single PDF can be extracted to create a brand new file. Apart from these features, users can also split a large PDF file into smaller documents so they can use the most relevant parts of a file. With a good PDF editing tool, users can also delete unnecessary pages to create a more streamlined and easy-to-digest file. 

OCR Technology 

The length of PDF documents can often run into hundreds of pages, which makes OCR (optical character recognition) technology so important. With a PDF editing tool that features OCR, users can search a large PDF file by typing in a keyword or phrase rather than having to comb through the entire document looking for a specific phrase or passage. 

Full-Screen PDFs 

With all the design elements added to PDFs, it makes sense for people viewing PDFs to see them in full-screen mode. This view of a PDF can heighten a viewer’s experience and appreciation of the information within a PDF and make it more presentable overall. Much in the same way a PowerPoint presentation is intended to be visually dynamic, a PDF in full-screen mode can make 

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Adding Visual Elements 

The addition of visual elements to a PDF (be they images, charts, graphs, etc.) creates a more dynamic and well-rounded document that conveys more information than a text-only document. Users can add any type of image to their file by importing it from another file or downloading it from an online source.

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